Cloud Mapping

Mapping

	protel does the first mapping in preparation for going Live. The following pages serve as information for future mappings by the hotel after the release of the interface.

Map Room Types

Best Western room types will be named based on a given key. A typical Best Western room type consists of the following three elements:

bed code (bed type)
amenities code (qualifier)
breakfast code (meal plan code) >>> optional!

For example, K|NSM|1 describes a room type with a king-size bed, non-smoking with continental breakfast. The breakfast code is not used in all of the hotels and is therefore optional!

Required help: Pre-Imp-Pack, information from the ACTIVE ROOM TYPES tab, columns: Bed Type, Qualifier, Meal Plan.

Use your user data to log into the protel Cloud Center ein: https://connect.protel.net

Should you not yet have a valid login, please contact protel: bestwestern@protel.net.

In the upper right part of the window, select the respective hotel:

Figure: protel Cloud Center > Hotel selection

Select the Online Booking > Room types menu point.

You will notice two branches in the tree-view: The BWI branch shows all of the mapped BWI room types - this branch will be empty when opening the program for the first time. The PMS branch shows all of the available room types in protel.

View "Show only WBE room types"

To the left, below the tree-view, you will find the "Only show WBE room types". When the check box has been selected, only the room types will be displayed which have the "available in the Internet" property in the system data. Remove the check mark to be able to see all room types (recommended).

Click the [Add] button to generate a new BWI mapping. Please proceed as follows:

"New room type" dialog box

Channel Type

Select BWI as a channel type.

Code

Please enter the original abbreviation of the BWI room type. The abbreviation must adhere 1:1 to those provided by Best Western International, i.e., K|NSM|1. This is what each part of the abbreviation stands for: Bed Type|Qualifier|Meal Plan

You will find this information in the pre-implementation package (ACTIVE ROOM TYPES tab). Please mind the pipe symbol "|" between the elements (key combination varies based on the keyboard you are using)!

Figure: The figure shows that by clicking on the [Add] button, a new BWI
mapping will be generated for the BWI room type "K|NSM|1".

Click on Save.
The new BWI mapping will now be displayed in the BWI branches of the tree-view.
Select the newly created mapping and call up the "Channel" tab located at the right side of the window.

Figure: In the "Channel" tab, the BWI room type will be mapped with a room type taken from
the protel system data.
Open the drop-down menu and select the protel room type with which the BWI room type is to be mapped. Please note that the drop-down menu will only be offered for protel room types which have not yet been mapped!

Map Rate Groups

Required help: Pre-Imp-Pack, Rate groups from the RATE LEVELS tab.

Figure: RATE LEVES tab in the pre-implemenation package. The figure shown uses
Level A-F.

Create a RATE LEVEL per mapping!

Use your user data to log into the protel Cloud Center ein: https://connect.protel.net

Should you not yet have a valid login, please contact protel: bestwestern@protel.net.

In the upper right part of the window, select the respective hotel:

Select the Online Booking > Rates > Room rates menu point.

You will notice two branches in the tree-view: The BWI branch shows all of the mapped BWI rates - this branch will be empty when opening the program for the first time. The PMS branch shows all of the available rates and rate groups in protel.

View "Display only WBE rate codes"

To the left, below the tree-view, you will find the "Only show WBE rate codes". When the check box has been selected, only the rate codes will be displayed which have the "available in the Internet" property in the system data. Remove the check mark to be able to see all room codes!

Click the [Add] button to generate a new mapping.

In the following dialog box, enter the Channel (BWI) and the BWI rate group:

Dialog Box "New Rate" (Rate Groups)
Channel Type	Select BWI as a channel type.
Code	Please enter the original abbreviation of the BWI level. The abbreviation must adhere 1:1 to those provided by Best Western International, i.e., LVLA for level A, LVLB for level B, etc.

Figure: The figure shows that by clicking on the [Add] button, a new BWI mapping for the BWI rate group "LVLA" is generated.

Click on Save.
The new BWI mapping will now be displayed in the BWI branches of the tree-view.
Select the newly created mapping and call up the "Channel" tab located at the right side of the window.

Figure: In the "Channel" tab, the BWI rate group will be mapped with a rate group taken from the protel system data.
Open the "Match with" drop-down menu and select the protel rate group with which the BWI room type is to be mapped. Please note that the drop down menu only offers rates and rate groups which have not yet been mapped!
Use the pre-implementation pack to set up additional parameters:

"Channel" tab
Export to CRS	For all rate groups Set check.
Export guarantees to CRS	For all rate groups: Set check.
Export discount value	For all rate groups: Do not set a check.
Discount Type	The discount type is not relevant for rate groups - do not enter anything here.

Map Rate Codes

Required help: Pre-implementation package Information from the RATE PLANS columns. Rate Code, Linked to Another Plan, Send Rate Updates to CRS, Update GTEE/Cancel-PMS

Figure: Pre-Implementation Package - RATE PLANS > RACK Rate

Generate a mapping for each "Rate Code"!

Use your user data to log into the protel Cloud Center ein: https://connect.protel.net

Should you not yet have a valid login, please contact protel: bestwestern@protel.net.

In the upper right part of the Cloud Center dialog box, select the appropriate hotel.

Select the Online Booking > Rates > Room rates menu point.

You will notice two branches in the tree-view: The BWI branch shows all of the mapped Best Western rates - if you have already mapped rate groups, (see above), you will see them here. The PMS branch shows all of the available rates and rate groups in protel.

View "Display only WBE rate codes"

Click the [Add] button to generate a new BWI mapping. Please proceed as follows:

Dialog Box "New Rate" (Rate Codes)
Channel Type	Select BWI as a channel type.
Code	Please enter the original abbreviation of the BWI rate. You will find the abbreviation in the pre-implementation package, RATE PLANS tab - "Rate Code" column. The abbreviation must adhere 1:1 to the abbreviation provided by Best Western International, i.e., RACK for rack rate.

Figure: The figure shows that by clicking on the [Add] button, a new BWI mapping
will be created for the RACK rate.

Click on Save.
The new BWI mapping will now be displayed in the BWI branches of the tree-view.
Select the newly created mapping and call up the "Channel" tab located at the right side of the window.

Figure: In the "Channel" tab, the BWI rate code will be mapped with a rate code taken from the protel system data.
Open the "Match with" drop-down menu and select the appropriate protel rate code ( e.g.,: RACK). Please note that the drop down menu only offers rates which have not yet been mapped!
Use the pre-implementation package to set up additional parameters:

"Channel" tab
Export to CRS	Reference value: Send rate updates to CRS from pre-implementation package - RATE PLANS; If a check is placed next to "Y":
Export guarantees to CRS	Reference value: Update GTEE/Cancel-PMS from pre-implementation package - RATE PLANS; If a check is placed next to "Y":
Export discount values	Reference value: Linked to Another Plan from pre-implementation package - RATE PLANS; If Linked to Another Plan = P: Select check box and select "Percentage" as discount type. If Linked to Another Plan = F: Select check box and select "Flat" as discount type.

Local Rate Codes

The "HP" mapping is created for local rate codes.

Afterwards, all of the local rate codes will be allotted to the HP code - in doing so, more than one rate can be selected.

Local rate groups do not have to be mapped.